Email draft

Skill alectivism/organization-ai-skills/org-content/skills/email-draft

Claude Code / claude.ai Agent Skills for organizational knowledge work — marketing, comms, research, ops. Install: npx skills add alectivism/organization-ai-skills

Install

npx -y skills add alectivism/organization-ai-skills --skill email-draft

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Draft emails in your organization's brand voice. Use for "write an email", "draft a message", "reply to", "follow up with". Applies organization-appropriate tone by audience type.

SKILL.md

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Template skill. Fill in the [BRACKETED] placeholders with your organization's details — or paste your org context and ask Claude to populate them for you.

Email Drafting — [YOUR ORGANIZATION] Style

Formatting Standards

Font: [e.g., Calibri 11pt or Aptos 12pt — your Outlook/email default]
Use "Hi all," for group emails unless addressing specific individuals
For 1:1 emails, use "Hi [First Name],"
Sign-off: Match the sender's typical style. Default: "Best," or "Thanks,"
Keep paragraphs short (2-3 sentences max)
Use bullet points for action items or lists

Voice & Tone

[YOUR ORGANIZATION]'s voice is [YOUR BRAND ARCHETYPE — e.g., the Expert, the Guide]: [3-4 voice descriptors — e.g., clear, confident, direct, helpful].

Lead with the purpose/ask in the first sentence
Be direct — respect the reader's time
Use active voice
Include specific dates, numbers, and next steps
No filler phrases ("I hope this email finds you well", "Just wanted to touch base")

Audience-Specific Guidelines

Internal ([YOUR ORGANIZATION] Staff)

Casual but professional
Reference internal tools ([Slack channels, project management tasks, document storage links]) as appropriate
Use first names

[YOUR PRIMARY EXTERNAL AUDIENCE — e.g., Members, Clients, Customers]

Professional, peer-level tone
Reference [YOUR ORGANIZATION]'s programs by full name on first mention, then acronym
Highlight value and outcomes, not process
Include relevant data points where applicable

[SENIOR/EXECUTIVE AUDIENCE — e.g., Board Members, C-Suite]

Executive-level brevity
Lead with impact/decision needed
Bullet key points
Keep under 200 words when possible

External / Prospects

Include [YOUR ORGANIZATION] boilerplate in signature area if appropriate
Reference key proof points (membership count, reach, notable results)
Focus on peer-driven collaboration and evidence-based approaches

Process

Ask who the audience is if not clear
Ask for key points to include
Draft the email with proper formatting
Present for review before any sending action
Always confirm before sending — state recipient, subject, and key content

Output Format

Present the draft as:

To: [recipients]
Subject: [subject line]
Body: [formatted email]

Email Signature (default)

[First Name] [Last Name]
[Title]
[YOUR ORGANIZATION]
[Email] | [Phone]
[Website]