Drafting gmail

Skill jek-bao-choo/productivity-plugins/comms-assistant/skills/drafting-gmail

Install

npx -y skills add jek-bao-choo/productivity-plugins --skill drafting-gmail

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This skill should be used when the user wants to draft an email or Gmail message. It applies when the user says "draft an email to [person]", "write a follow-up email after the meeting", "compose a PoC update email", "email [prospect] about the status", "draft a thank you email", "write an email to my colleague", or "prepare an email for [customer]". It also applies when the user mentions drafting, composing, writing, or preparing an email, even if they don't explicitly say "Gmail" or "email". This skill supports multiple email templates (PoC status update emails, direct emails, and more in the future). Since no Gmail MCP is available, the composed email is sent to the user's Slack self-DM for copy-paste into Gmail.

SKILL.md

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Gmail Email Drafting (Template-Based)

Compose an email using a structured template. Since no Gmail MCP is available, the finished email is sent to the user's Slack self-DM (Jek Bao Choo) for copy-paste into Gmail.

Critical Constraints

NEVER send to anyone other than the user. Always use channel_id U093Q9Z3SKU (Jek Bao Choo's user ID) when calling slack_send_message.
NEVER use slack_send_message with any channel_id other than U093Q9Z3SKU.

Prerequisites

The following Slack MCP tools must be available:

slack_send_message — to deliver the composed email to the user's self-DM

Workflow

Step 1 — Determine the template

Based on the user's request, select the appropriate template:

User intent	Template
PoC update email, follow-up email after meeting/call, status update to prospect/customer	`references/POC-STATUS-UPDATE-EMAIL-TEMPLATE.md`
Direct email to a colleague, prospect, or customer about a specific topic	`references/DIRECT-EMAIL-TEMPLATE.md`

If the intent is ambiguous, ask the user which type of email they want to draft.

Adding new templates: Create a new file in references/ following the same structure (Purpose, Input Required, Email Format, Rules, Checklist) and add a row to the table above.

Step 2 — Gather input

Read the selected template file from references/ to understand the required inputs and format.

Collect the information needed for the selected template:

PoC Status Update Email: Accept the user's sales notes. Determine the communication mode (Zoom / Ms Teams / In-Person) and date. Infer from the notes if possible, otherwise ask.
Direct Email: Determine the recipient's name and the message intent. Ask if not already clear from the user's request.

Step 3 — Compose the email

Format the email strictly according to the selected template. Always include a Subject: line at the top.

For PoC Status Update Email: Extract attendees, achievements, and next steps from the sales notes. Summarize concisely. Do not fabricate information. This is a client-facing email so maintain a professional, polished tone.
For Direct Email: Draft a message that starts with "Hi", "Hello", or "Dear" as appropriate. Friendly yet professional, short and warm.

Avoid using " — " or " - " to connect clauses within sentences. These dash patterns are a telltale sign of AI-generated writing. Write short, direct sentences instead.

Step 4 — Confirm with user

Present the composed email for review. Show:

Which template was used
The full email content including subject line
A reminder that it will be sent to the user's Slack self-DM for copy-paste into Gmail

Iterate until the user is satisfied with the email.

Step 5 — Send to Slack self-DM

Use slack_send_message with:

channel_id: U093Q9Z3SKU
message: the confirmed email content (including the Subject line)

After sending, share the message link and remind the user: "Email sent to your Slack self-DM. Copy and paste it into Gmail."

Output Format

Follow the template file selected in Step 1. See the references/ directory for all available templates:

references/POC-STATUS-UPDATE-EMAIL-TEMPLATE.md — PoC status update email for prospects/customers
references/DIRECT-EMAIL-TEMPLATE.md — Direct email to a colleague, prospect, or customer

Scope Guardrails

NEVER send to anyone other than self — only use channel_id U093Q9Z3SKU with slack_send_message.
Always present the email to the user and get confirmation before sending.
Every email must match a known template. If the user's request doesn't match any template, ask for clarification.
Always include a subject line in the output.

Failure Handling

No matching template: Ask the user which template type fits their needs, or whether they'd like to describe a new template format.