Eurosys workflow

EuroSys Workflow

Use this as the project plan around a EuroSys submission. The venue's calendar is its most distinctive constraint: one April conference fed by two submission gates roughly four months apart. Dates below are the EuroSys 2027 cycle as rendered on 2026-07-08 (2027.eurosys.org/cfp.html); re-pull the live CFP before committing the team to any of them.

The 2027 board

Milestone	Date	Status on 2026-07-08
Spring abstracts / papers	May 7 / May 14, 2026	Closed
Spring notification	August 21, 2026	~6 weeks away
Fall abstracts / papers	September 17 / 24, 2026	~10 / 11 weeks away
Fall notification	January 29, 2027	—
Camera-ready (both cohorts)	~March 5, 2027 (third-party, 待核实)	—
Conference, Rabat, Morocco	April 19–23/24, 2027 (end date 待核实)	—

So a team starting today has one live target: the fall gate. A team with a spring submission under review is in the quiet zone — the right use of that zone is artifact preparation and boundary experiments, both of which pay off regardless of the August outcome.

Backward plan to the fall paper gate (Sep 24, 2026)

T-10w  now      System feature-frozen for the paper's claims; eval matrix written
T-8w   late Jul Decomposition + cost experiments running nightly; plots automated
T-6w   mid Aug  Full draft exists in acmart[sigplan] review mode; internal read #1
T-4w   late Aug Boundary/worst-case runs done; related-work sweep incl. dblp pass
T-3w   early Sep External mock review by a systems colleague outside the project
T-2w   Sep 10   Claims-to-evidence audit; every number has provenance
T-1w   Sep 17   ABSTRACT GATE — title/abstract/authors/topics/conflicts final
T-0    Sep 24   Paper gate — identity sweep on the final PDF, upload with margin

The two-gate structure is a gift: the abstract week is for polishing, and the title and abstract registered at T-1w determine which reviewers bid — write them for bidding, not as placeholders.

Branching after notification

• Accept → camera-ready lane (ACM forms, final build) plus the sysartifacts artifact lane in parallel; they contend for the same people, so name owners.
• One-shot revision → the condition list becomes the plan of record; the resubmission target is the next round's gate. Feasibility call within one week (see eurosys-author-response).
• Reject → the same round next edition is the earliest legal EuroSys return. Decide between a genuine year of strengthening or retargeting a sibling venue whose next deadline fits the work's maturity (eurosys-topic-selection has the routing table).

Standing risks and their owners

Risk	Early symptom	Owner
Eval starts too late	No automated plots by T-8w	Experiments lead
Baseline dispute	Tuning provenance undocumented	Whoever runs baselines
Anonymity leak	Repo/PDF never swept	Submission owner
Revision-condition overrun	No feasibility call in week one	Project lead
Travel/visa for Rabat	Unchecked entry requirements post-accept	Presenting author

Using the quiet zones

The two-gate calendar creates long author-side silences (submission to notification is ~14 weeks). Teams that treat them as vacations pay later:

• Artifact runway: build the claims map and environment contract now; AE and camera-ready will collide with each other after notification.
• Boundary experiments: the worst-case runs cut on deadline week are exactly what a revision condition list will demand — run them anyway.
• Preprint and talk policy: decide, against the round's anonymity wording (待核实), what can be presented publicly while under review.
• Next-gate insurance: keep the evaluation harness runnable; if the outcome is a revision, the conditions arrive with a four-month fuse.

Coordination notes for multi-author teams

• One person owns the HotCRP record (fields, conflicts, uploads); shared ownership of forms produces last-minute permission surprises.
• The evaluation lead and the writing lead exchange the claims-to-evidence map weekly from T-6w; prose drifting ahead of data is how overclaiming enters a draft innocently.
• Book the mock reviewer at T-4w for a T-3w read; systems colleagues who can simulate a EuroSys review are scarce in September.

Two-gate portfolio thinking

Groups with multiple projects should stagger them across the two gates rather than crowding the fall: a spring submission gets its decision in August with time to revise into the fall, while a fall submission's revision path crosses into the next edition. Maturity at gate time — not preference for a season — should pick the gate.

Output format

[Live target] <gate and days remaining>
[Stage now] building / evaluating / drafting / submitted / revising / accepted
[Backward-plan health] <milestones behind or on track>
[Post-notification branch] <accept / revision / reject plan sketch>
[Owners] <risk -> named person>