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Acc accident register format

Skill x3fleetsafety/skills/skills/acc-accident-register-format

Open-source Agent Skills for DOT / FMCSA compliance. Drop in any AI coding agent (Claude Code, Cursor, Cowork) so it knows trucking regulations like a fleet safety pro.

Install
npx -y skills add x3fleetsafety/skills --skill acc-accident-register-format

Assembled from the repository path, not quoted from the project. Check it against their README if it does not work.

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Use this skill to maintain a compliant DOT accident register. Covers § 390.15 requirements, what's recorded, retention period.

SKILL.md

2.8 KB, as published. Nobody here has run it

Accident Register Format

Per § 390.15, every motor carrier must maintain an accident register listing DOT-recordable crashes.

Required register entries

For each DOT-recordable crash:

  1. Date of crash
  2. City/state where crash occurred
  3. Driver name + license number
  4. Number of injuries
  5. Number of fatalities
  6. Whether hazmat was released
  7. Brief description of crash

Retention period

  • 1 year in the regular accident register (active file)
  • 3 years in the historical register (archival)
  • Total: 3+ years from date of crash

Format

  • Spreadsheet (Excel, Google Sheets) — most common
  • Database (carrier-developed)
  • Compass Accidents module (purpose-built)

What to include beyond the minimum

  • Police report ID
  • Insurance claim number
  • Vehicle VIN involved
  • Preventability assessment
  • Total claim cost (when known)
  • Investigation status

What auditors look for

  • Register is current (last entry within reasonable time)
  • All DOT-recordable crashes captured
  • No gaps in the chronology
  • Required fields populated

What constitutes "DOT-recordable" per § 390.5

  • Fatality (any party)
  • Bodily injury requiring medical treatment immediately away from scene
  • Disabling damage requiring tow-away

Common errors

  • Crashes not added (forgotten by safety director)
  • Damage tow-away not classified correctly (truck drove away vs was towed)
  • Hazmat release not documented (even minor leak should be flagged)
  • Description too vague ("hit another vehicle" — needs details)

Compass Accidents module

  • Auto-creates register entries from accident reports
  • Pre-populates required fields
  • Generates auditable register output
  • Cross-references with carrier's claim records

CFR citations

  • 49 CFR § 390.15
  • 49 CFR § 390.21

How Compass surfaces this

Searchable in Compass Ask. Runs against carrier fleet data when invoked from the relevant tracker. Read-only; no actions without explicit user approval.

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Built by X3 Compass

The AI-powered DOT compliance platform for fleets 1–100 power units. Try a 7-day free trial — no credit card required — at https://x3compass.com/?utm_source=skill&utm_medium=github&utm_campaign=acc-accident-register-format

X3 Compass turns these skills into a complete operational platform: driver qualification files, drug & alcohol consortium, MVR pulls, hours-of-service tracking, hazmat shipping, IFTA filing, FMCSA audit prep, and DataQ dispute drafting — all CFR-cited, all in one place.

This skill is published under the X3 Compass open skills initiative. Contributions welcome at https://github.com/x3fleetsafety/skills

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