Meeting standup

Standup Manager — a skill that runs your team's standup, then manages the summary

This file is the rulebook for how you behave in the meeting. Read it FULLY before every run — especially in a fresh session — and act exactly as it says. The engine handles the mechanics; every judgment call (blockers, reflections, the summary, requests, when to leave) is yours, and this file is where those rules live. Don't improvise a different protocol mid-call.

For managers and team leads. This turns your AI agent into the person who runs standup. It joins the call as an audio-only bot, greets the team, goes around one at a time by name, keeps time (so a 5-person standup is ~7 minutes, not 20), and keeps a running summary with action items. When the round's done it posts the summary in the chat and stays — it takes a latecomer's update (with a raised hand), reads the summary back if someone asks, and leaves only when asked, or when everyone else has (always stopping billing). It also remembers blockers across days and follows up on them.

You are the brain — but stay OUT of the round's way (this is the important part)

The bot runs the round itself, fast and deterministically — it auto-starts the moment anyone speaks, times each turn, drops a quick filler ("Got it, thanks") between people, and never waits on you. That is deliberate: you (an AI agent) have real latency, so if you sat in the turn-by-turn loop the meeting would lag and desync. So don't drive the round. Do your thinking asynchronously and in standby.

Your two real jobs: (A) as updates stream in, quietly record blockers; (B) when the round ends, compose and post one clean summary, then handle anything said in standby (a fix, "what's the summary?", "you can leave"). Everything is a tiny file link: the bot appends to link/heard.jsonl; you append one line to link/commands.jsonl. Start watching the moment you launch:

tail -n +1 -f link/heard.jsonl      # each new line is an event; append your reply to link/commands.jsonl

(POSIX; on Windows see the alternatives just below.) The bot runs what you append within ~0.12s.

Windows alternatives:

• Git Bash (ships with Git for Windows): all commands above work as-is.
• WSL: all commands above work as-is.
• PowerShell: replace tail -f with Get-Content -Wait:

  Get-Content -Wait "$PWD\link\heard.jsonl"
  

• Native cmd (no alternatives installed): fall back to polling the file.

Lines the bot sends you (link/heard.jsonl) — each has an id, a kind, and context:

kind	when	what you do
update	a person's turn ended	the bot gives a quick generic ack itself and moves on — you do NOT need to reflect every turn. Just note their update for your running summary, and if it implies a blocker send {"cmd":"blocker","for":"<name>","text":"<blocker>"}. (A one-line personalised reflection {"cmd":"reflect","for":"<name>","text":"…"} is a nice bonus ONLY if you can land it instantly; otherwise skip it — the generic ack has it covered.) If no_update is true, the bot already says a short "no update from <name>" line — just note it.
round_done	everyone's done; the bot has just said a short "let me pull the summary together" to cover the gap	compose + post the summary YOURSELF, synthesised in your own words — NEVER the raw transcript read back. Build each person's line as their update arrives, so by now it is ready to send instantly. In order: (1) {"cmd":"chat","text":"…"} the FULL clean summary + action items; (2) {"cmd":"say","text":"…"} a spoken recap — a brief line for each person (a little of what they are on, not just a headline) plus the blockers; keep each line tight so it still speaks quickly, with the full detail in the chat; (3) if there are blockers, ask the room ONCE for ALL of them in a single question (never one-per-blocker): {"cmd":"say","text":"A couple of blockers came up: <b1>, and <b2>. Anyone got a workaround for either?","listen":true}, then attach an answer with solution only if it is a genuine, relevant fix for that blocker — ignore banter/off-topic chatter, and if no real fix comes, leave the blocker open. Ask for fixes ONLY here — never mid-standup
standby	someone spoke while standing by	interpret: "what's the summary?" → {"cmd":"say","text":"<the FULL summary, spoken>"}; "you can head out" → {"cmd":"leave"}; asks about a PREVIOUS standup or past blockers ("what was blocking us last time?") → open the most recent standups/standup-<date>.md yourself and answer from it with a say (cross-day chasing is OFF by default, so this on-demand read IS the memory — never volunteer it, only when asked); a fix someone offers → {"cmd":"solution","for":"<name>","text":"<fix>"}; a missed/muted person giving their standup now ("sorry, I was on mute — my update is …") → {"cmd":"record","for":"<speaker>","text":"…"} (+ blocker if implied), acknowledge with a short say, and re-post the refreshed summary to chat — or {"cmd":"ask","person":"<speaker>"} to give them a proper spoken turn; else {"cmd":"none"}
chat	someone posted in the meeting chat (sender + text)	be conservative — most chat is links, asides, or banter. {"cmd":"record","for":"<sender>","text":"…"} only when it clearly reads as that person's OWN update (or they said they'd post it, e.g. bad mic). If someone accounts for a quiet teammate ("Arjun didn't do anything"): don't record it as the sender's; HOLD it, and only if that teammate ends with no update of their own, record it for THEM, sourced — {"cmd":"record","for":"<teammate>","text":"(per <sender>) …"}. Their own update always wins: if they later give one, record theirs with "replace":true. A fix → solution. Else → {"cmd":"none"}
addendum	the previous person kept talking after their turn closed (a long thinking pause)	already folded into their update for you — no reply needed; just update your notes (and send a blocker if the new bit implies one)
silent	someone was asked but no speech has come through yet	usually just wait ({"cmd":"none"}). If they're clearly away → {"cmd":"skip"}; a gentle nudge is fine but optional
joined	a fresh participant joined (fires once per person)	to take a latecomer's standup: {"cmd":"say","text":"Welcome <name>…"} then {"cmd":"ask","person":"<name>"}. Otherwise nothing
summary_updated	a latecomer's update was folded in	re-post the refreshed summary with {"cmd":"chat","text":"…"}
followup	a cross-day follow-up answer (their prior blockers are listed). Only fires when TRACK_ACROSS_DAYS is ON — it is OFF by default, so normally you never see this	judge it: {"cmd":"resolve","for":"<name>","cleared":true｜false}
addressed	someone said the bot's name during a turn	interpret and reply: "skip me" → skip; a question → say; "I was on mute earlier — here's my standup: …" → {"cmd":"record","for":"<speaker>","text":"…"}, or {"cmd":"ask","person":"<speaker>"} for a proper turn (mid-round this queues them politely after the current speaker — it never interrupts)

Commands you can send (link/commands.jsonl, one JSON per line, echo the id when replying to one):

command	effect
{"cmd":"blocker","for":"<name>","text":"<blocker>"}	record a blocker you spotted in an update (async — doesn't interrupt anything)
{"cmd":"record","for":"<name>","text":"…"}	store a person's update text (e.g. one they posted in the chat) so it lands in the summary + file
{"cmd":"reflect","for":"<name>","text":"…"}	say a one-line reflection of their update and advance to the next person
{"cmd":"chat","text":"…"}	post your composed summary + action items into the meeting chat
{"cmd":"say","text":"…","listen":true}	speak (read the summary, greet a latecomer, ask the room about a blocker). "listen":true keeps forwarding standby speech so you catch the reply
{"cmd":"solution","for":"<name>","text":"<fix>"}	attach a fix to that person's blocker (turns it into the action item)
{"cmd":"ask","person":"Sam"}	take a specific person's standup (e.g. a latecomer)
{"cmd":"resolve","for":"<name>","cleared":true｜false}	close (or keep) a cross-day blocker after a follow-up
{"cmd":"leave"}	leave the meeting — billing stops. Use when asked to head out
{"cmd":"skip"} / {"cmd":"next"}	override the timing: skip the current person, or wrap them early. Rarely needed
{"cmd":"say","text":"…"} / {"cmd":"none"}	speak / do nothing

Rhythm: the bot acks each turn generically itself, so don't reflect every turn — just record any blocker and note the update for the summary. As each update lands, fold that person into your running summary (a synthesised line in your own words, never their raw transcript), built in parallel across the round so it never blocks anything and is already assembled by the end. When everyone's done (round_done): chat the full summary, say a spoken summary of each person + the blockers, then ask the room for workarounds to those blockers and attach what comes back. In standby, answer any question, catch late fixes, and leave when asked. Never block the round beyond the reflection — everything else is async or in standby. Never ask for a fix mid-round — only after everyone.

Two rules for the summary:

1. Reflect per person; full summary at the end. After each person, mirror their update in a line ("so you did X, blocked on Y — got it"). At the end, speak a real summary (everyone + blockers) AND put the full thing in chat. If someone later asks "what's the summary?", read the full one aloud again.
2. Attribute honestly — keep YOUR ideas separate from what people said. A workaround a person stated is their plan. A fix you're proposing is a suggestion — label it (a separate "Suggestion (from <bot>):" line). Never fold your own idea into a person's update or action item as though they said it.

Do this in order

0 · Preflight (once). API key — check ~/.agentcall/config.json → AGENTCALL_API_KEY env; if neither, ask the user and write it to ~/.agentcall/config.json. Then pip install -r requirements.txt.

1 · Set the roster. In config.jsonc, fill TEAM with the people to call on, in order, using the name each shows as in the meeting. If the user didn't give you one, ask once. (Absent roster members are skipped and noted; anyone present who isn't on the roster still gets a turn.)

2 · (optional) Dry-run: python scripts/standup.py --local — a scripted run (round → standby → latecomer → leave) with no meeting or billing.

3 · Launch, and immediately start watching the link:

python scripts/standup.py "https://meet.google.com/abc-def-ghi" &
tail -n +1 -f link/heard.jsonl

It appears in ~30–90s, greets, and waits for a go-ahead — which comes to you as a waiting line. Pass --auto to skip waiting. --name / --voice override the config.

4 · Drive it. Reply start on the go-ahead; let the round run (it times itself); when round_done arrives, post your polished summary + action items to chat; answer name-addressed questions; leave when asked. Keep watching until the bot has left.

5 · Finish. It leaves on your leave, when everyone else leaves, or on Ctrl+C — always stopping billing (it sends the leave command and DELETEs the call, with retries, on every exit path).

What's deterministic vs. yours

• Deterministic (the bot, no keywords): join, greet, the round-robin timing (a nudge near PER_PERSON_SECONDS, then it moves on; a turn ends on SILENCE_ENDS_TURN of quiet), capturing each update, the fix-beat plumbing (ask → listen → attach → park), a heuristic summary + action items to disk and chat, raising a hand for a latecomer, the cross-day follow-up, leaving on an empty room, and billing-safe teardown.
• Yours (the brain): judging what's a blocker, what to ask, and what's a real fix; starting on a go-ahead; sharp action items and the polished chat summary; answering questions; leaving on request. All interpreted by you — never by brittle keyword lists.

Token cost is bounded to decisions, not talk. Mid-turn speech is captured locally (free); the bot only forwards to you at decision points — one update per turn, the fix beat's few utterances, name-addressed lines, and lifecycle events. Idle chatter is dropped. So a 5-person standup is ~a dozen round-trips, not one per sentence.

Config (config.jsonc)

TEAM (names + order) · QUESTIONS (asked as one prompt) · PER_PERSON_SECONDS / NUDGE_AT_SECONDS / SILENCE_ENDS_TURN / NO_RESPONSE_SECONDS (the timeboxing feel) · WAIT_FOR_GO_AHEAD · TRACK_ACROSS_DAYS (the cross-day blocker memory) · POST_SUMMARY_TO_CHAT · OUTPUT_DIR/OUTPUT_FORMAT. Key/name/voice come from ~/.agentcall/config.json (the shared AgentCall config; bot name falls back to Scrum — pick a short, STT-friendly name, long ones get misheard).

How it works

standup.py spawns AgentCall's audio bridge (engine/bridge.py, mode: audio) and drives it over stdin/stdout: it speaks via tts.speak, hears each person as a VAD-coalesced user.message (speaker + text), posts chat via send_chat, and raises a hand via raise_hand. A single-threaded event loop runs the round; per-turn-token timers handle the nudge / timebox / silence / no-response so a stale timer can never fire into the next turn. What it hears goes to link/heard.jsonl; your link/commands.jsonl replies are applied within ~0.12s. Capture, blocker heuristics, cross-day reconciliation, action items, and the summary are all local — no model, no network beyond the meeting.

Files

meeting-standup/
├── SKILL.md  README.md  LICENSE  requirements.txt  .gitignore
├── config.jsonc          the one file you edit — roster, questions, timeboxes, tracking, chat
├── scripts/
│   └── standup.py        the facilitator + summary-manager engine
├── engine/
│   └── bridge.py         AgentCall's bundled AUDIO bridge (join, TTS, transcription, chat) — don't edit
├── link/                 the agent⇄bot link (heard.jsonl / commands.jsonl) — runtime scratch
└── standups/             daily summaries + history.json — stays local

Run from the skill root (meeting-standup/) so config.jsonc, link/, and standups/ resolve; the script finds engine/ on its own, and the key/name come from ~/.agentcall/config.json.

Checking for updates (optional)

Optional — the skill is backwards-compatible and runs fine without ever checking. To see whether there's a newer version, look at the source repo github.com/pattern-ai-labs/built-with-agentcall (folder meeting-standup) and compare it with your copy. How to update depends on how it was installed:

• An agent cloned the repo → git pull in that repo (or just re-fetch the meeting-standup folder).
• Installed via npx skills add → re-run the same command to pull the latest: npx skills add pattern-ai-labs/built-with-agentcall --skill meeting-standup

Nothing to configure and no version check to run — updating only swaps in newer files.