Meeting prep

Meeting Prep

Generate a meeting brief by discovering context across all available tools.

Use user_google_email: "{YOUR_EMAIL}" for all Google Workspace calls.

Workflow

1. Determine Meeting Target

• If the user provides a topic and/or attendees, use those directly.
• Otherwise, use get_events with detailed: true to list upcoming meetings. Filter out declined and all-day events. Ask which one to prep for.
• Check time to meeting via get_current_time. If less than 15 minutes away, produce a fast brief (attendees + key context only).

2. Context Discovery (run in parallel)

A. Stakeholder Context

• Check stakeholders/README.md for notes on each attendee.
• For unknown attendees, look up via search_directory and add to stakeholder map.
• Search recent emails and Slack messages with key attendees (last 7 days).

B. Meeting History

• Search meetings/ for previous meeting files with the same attendees or topic.
• Extract unchecked action items and deferred topics from prior meetings.

C. Domain Knowledge

• Grep */knowledge.md files for meeting topic keywords.
• Check <domain>/decisions/ for prior decisions on the topic.

D. Task Board Context

• Search Crux for tasks related to the meeting topic or attendees.

3. Generate the Brief

Save to meetings/YYYY-MM-DD-<topic-slug>.md using templates/meeting-brief.md:

# Meeting Brief: [Title]

**Date/Time:** [date and time]
**Attendees:** [names and titles]

## Quick Context
- [1-2 sentences: what this is about and why it matters]

## What They Expect from You
- [ ] [Commitments or deliverables they're waiting on]

## Suggested Follow-Up Questions
1. [Question that advances the discussion]

4. Present Summary

After saving, present: key context for this meeting, outstanding commitments, and top 3 talking points.

Graceful Degradation

Tool	If unavailable
Calendar	Skip calendar lookup. User must provide topic and attendees.
Gmail/Slack	Skip email/message search. Note gap.
Crux	Skip task board search. Note gap.

Key Principles

• "What do they expect from me?" is the most important section.
• Scannable in under 2 minutes. Bullet points, no filler.
• Link everything. Make it easy to jump to sources.