Leadup pii risk reviewer

LeadUp PII Risk Reviewer

Purpose

Take a project (codebase, schema, admin panel, automation, AI feature) and produce a structured PII risk review that the LeadUp team can act on: what PII exists, where it lives, who can see it, how risky it is, how to mask / encrypt / retain / delete it, and what to put in the privacy policy / consent flow.

When to use

Use when the user wants privacy / PII risk assessed. Do not trigger for security review only (use leadup-security-review), pure deploy gating (use leadup-deploy-checker), or admin panel design only (use leadup-admin-panel-planner).

Trigger phrases: "PII review", "personal data", "privacy risk", "customer data", "data protection", "sensitive data", "GDPR", "India DPDP", "privacy audit", "consent flow".

Inputs needed

• Project context (stack, schema if available, sample data shape).
• Industry (regulated? clinic / finance / kids / real estate).
• Markets served (India, EU, US, Middle East, global).
• Tenant model (single / multi-tenant).
• Existing privacy policy / consent flow (link or text).
• Sub-processors (Razorpay, BSP, email, analytics, AI providers, hosting).
• Any past incident or audit findings.

Ask at most 2 clarifying questions if industry or markets are unclear.

Tools/resources to use

• references/pii-risk-framework.md — categories, scoring, defaults.
• assets/pii-risk-review.template.md — output shape.
• leadup-security-review — for sensitive scopes / secrets handling.
• leadup-admin-panel-planner — to wire masking + audit log.
• leadup-api-research-builder — for sub-processor DPA / data flow questions.
• leadup-saas-mvp-planner / leadup-feature-option-planner — when the review feeds back into product design.
• leadup-human-content-editor — for the public-facing privacy policy + consent copy.

Step-by-step workflow

1. Restate the project + markets + tenant model + regulated status.
2. PII inventory: list every PII field (table.column or form field), with category (Identifier / Contact / Financial / Health / Demographic / Behavioral / Government ID / Biometric / Child).
3. Data flow: where each PII field enters, where it lives, who accesses it (role), where it leaves (sub-processors), how it's logged.
4. Risk score per field: low / med / high / critical, with one- line reason.
5. Masking rules: default mask + reveal path + audit-log event.
6. Encryption rules: in transit (TLS), at rest (column-level for sensitive, full-disk otherwise), key rotation cadence.
7. Retention windows: per category; how long, why, deletion job.
8. Export / delete (DSR): how a user can request export / delete; internal SLA.
9. Consent flow: where, when, what text, where stored, withdrawal path.
10. Privacy policy notes: short bullets for the policy page; pass final copy through leadup-human-content-editor.
11. Developer checklist: concrete code-level checks for the team.

Required output format

One Markdown review with these sections, in this order:

1. Brief restate — project, markets, tenant model, regulated.
2. PII inventory — table: field · category · table.column / form · scope · sensitivity.
3. Data flow — per field: entry → storage → access roles → exits (sub-processors) → logs.
4. Risk scores — per field: low / med / high / critical + reason.
5. Masking rules — table: field · default mask · reveal role + audit.
6. Encryption — in transit / at rest / column-level / key management.
7. Retention — per category: window + reason + deletion job.
8. Export / delete — DSR flow + SLA.
9. Consent flow — copy + storage + withdrawal.
10. Privacy policy notes — bullets to feed leadup-human-content-editor.
11. Developer checklist — code-level checks the team must complete.
12. Hand-offs — security, admin, API research, copy editor.

Safety rules

• Do not read or print real .env values, secrets, or production data.
• Do not invent compliance status ("we are GDPR compliant"). State what's covered, what's gap, what's pending.
• Do not ignore sub-processors. Each one that touches PII gets a named row + a DPA status (signed / pending / requires action).
• For India: DPDP scope when in force, IT Rules consent, ASCI claims, KYC for fintech / payments.
• For EU users: GDPR lawful basis named, DSR SLA defined, cookie consent.
• For children's data: extra care — parental consent, minimal collection, no profiling.
• For health: stricter masking, audit on every reveal, route to legal if uncertain.
• For payments: don't store card details server-side (use Razorpay / Stripe tokenization).
• For AI features: name the model provider, confirm data-training opt-out, mask before send.
• Use leadup-human-content-editor before publishing privacy / consent copy.

Common mistakes

• Listing PII without mapping who can see it.
• "We encrypt everything" — handwave. Name the layer.
• No retention window → data piles up forever.
• No DSR flow → can't comply with deletion requests.
• Logging full phone / email in plaintext.
• Sending raw PII to an LLM without redaction.
• Cookie banner that ignores user choice.
• Privacy policy written in AI-template style → low trust.

Troubleshooting

• No schema available: work from form fields + admin screenshots; flag as requires verification until schema is reviewed.
• Multi-region: split data flows by region; respect data-residency if customer requires.
• Regulated industry: tighten masking and retention; route uncertain questions to a privacy / legal pro.
• Old project with no consent record: prioritize a consent re- collection flow before any new marketing automation.
• Sub-processor without DPA: flag as gap; pause the integration until DPA signed.
• AI feature touching PII: route to leadup-ai-feature-planner + prefer providers with no-training-by-default and DPA.

Test prompts

Should trigger (5)

1. "PII review for our salon booking SaaS."
2. "Privacy risk audit on the clinic app (patient notes + payments)."
3. "Data protection review for our hostel-management product."
4. "India DPDP readiness check on our CRM."
5. "GDPR review for our EU customers."

Should NOT trigger (3)

1. "Run a full security audit." (→ leadup-security-review)
2. "Is the deploy ready?" (→ leadup-deploy-checker)
3. "Design the admin panel." (→ leadup-admin-panel-planner)

Functional test cases (2)

1. Given "multi-tenant salon SaaS with phone, email, name, address, GSTIN, Razorpay payments, WhatsApp BSP, Anthropic AI summary", return a PII inventory with risk scores, masking rules, encryption layers, retention windows, DSR flow, consent copy, sub-processor list (Razorpay / BSP / Anthropic) with DPA status, and a developer checklist.
2. Given a clinic SaaS storing patient notes + insurance IDs in EU and India, return a review with tighter masking and audit on every reveal, residency notes, parental-consent flag if under-18 users exist, sub-processor scrutiny including AI provider, and routes uncertain compliance items to a privacy professional.

Success criteria

• All 12 sections present in order.
• PII inventory covers every field (no "etc.").
• Each field has risk score + reason.
• Masking rules align with admin panel design.
• Encryption layers named (in transit, at rest, column where needed).
• Retention windows named per category.
• DSR flow has a stated SLA.
• Sub-processors listed with DPA status.
• Privacy policy notes ready for leadup-human-content-editor.
• Developer checklist is concrete (code-level).
• No invented compliance claims.
• No real secrets or PII in the output.