Webflow data handling

Webflow Data Handling

Overview

Handle sensitive data correctly when working with the Webflow Data API v2. Covers PII in form submissions, ecommerce customer data, CMS content classification, GDPR/CCPA compliance patterns, and data retention policies.

Prerequisites

• Understanding of GDPR/CCPA requirements
• Webflow API token with forms:read, ecommerce:read scopes
• Database for audit logging
• Scheduled job infrastructure for data cleanup

Webflow Data Classification

Source	Data Type	PII Risk	Handling
Form submissions	Email, name, phone, message	High	Encrypt at rest, redact in logs
Ecommerce orders	Name, email, address, payment	High	Never log, minimal retention
CMS items	Blog posts, team bios, products	Low-Medium	May contain names/photos
Site analytics	Page views, sessions	Low	Aggregate when possible
API tokens	Access credentials	Critical	Never log, rotate quarterly

Instructions

Step 1: PII Detection in Form Submissions

const PII_PATTERNS = [
  { type: "email", regex: /[a-zA-Z0-9._%+-]+@[a-zA-Z0-9.-]+\.[a-zA-Z]{2,}/g },
  { type: "phone", regex: /\b\d{3}[-.]?\d{3}[-.]?\d{4}\b/g },
  { type: "ssn", regex: /\b\d{3}-\d{2}-\d{4}\b/g },
  { type: "credit_card", regex: /\b\d{4}[- ]?\d{4}[- ]?\d{4}[- ]?\d{4}\b/g },
];

function detectPII(text: string): Array<{ type: string; found: boolean }> {
  return PII_PATTERNS.map(p => ({
    type: p.type,
    found: p.regex.test(text),
  })).filter(r => r.found);
}

// Scan form submissions for PII before logging
async function processFormSubmission(formId: string) {
  const { formSubmissions } = await webflow.forms.listSubmissions(formId);

  for (const sub of formSubmissions || []) {
    const rawData = JSON.stringify(sub.formData);
    const piiFindings = detectPII(rawData);

    if (piiFindings.length > 0) {
      console.warn(`PII detected in submission ${sub.id}: ${piiFindings.map(f => f.type).join(", ")}`);
      // Log redacted version only
      console.log("Form data:", redactPII(sub.formData || {}));
    }
  }
}

Step 2: PII Redaction

function redactPII(data: Record<string, any>): Record<string, any> {
  const sensitiveFields = new Set([
    "email", "phone", "telephone", "mobile", "ssn",
    "password", "credit-card", "card-number", "address",
    "full-name", "first-name", "last-name",
  ]);

  const redacted: Record<string, any> = {};

  for (const [key, value] of Object.entries(data)) {
    const normalizedKey = key.toLowerCase().replace(/[\s_]/g, "-");

    if (sensitiveFields.has(normalizedKey)) {
      redacted[key] = "[REDACTED]";
    } else if (typeof value === "string") {
      // Redact inline PII patterns
      let cleaned = value;
      for (const pattern of PII_PATTERNS) {
        cleaned = cleaned.replace(pattern.regex, `[${pattern.type.toUpperCase()}_REDACTED]`);
      }
      redacted[key] = cleaned;
    } else {
      redacted[key] = value;
    }
  }

  return redacted;
}

// Usage in logging
async function logFormData(formData: Record<string, any>) {
  console.log("Form submission (redacted):", redactPII(formData));
}

Step 3: Ecommerce Data Handling

// Order data contains high-sensitivity PII
async function processOrder(siteId: string, orderId: string) {
  const order = await webflow.orders.get(siteId, orderId);

  // NEVER log full customer info
  const safeOrderLog = {
    orderId: order.orderId,
    status: order.status,
    itemCount: order.purchasedItems?.length,
    totalCents: order.customerPaid?.value,
    // Redact customer info
    customer: {
      hasEmail: !!order.customerInfo?.email,
      hasAddress: !!order.shippingAddress,
      // Never: order.customerInfo?.email
      // Never: order.shippingAddress?.addressLine1
    },
    createdAt: order.acceptedOn,
  };

  console.log("Order processed:", safeOrderLog);
}

Step 4: GDPR — Data Subject Access Request (DSAR)

interface DataExport {
  source: string;
  exportedAt: string;
  requestedBy: string;
  data: {
    formSubmissions: Array<{ formName: string; submittedAt: string; data: Record<string, any> }>;
    orders: Array<{ orderId: string; status: string; total: number; items: string[] }>;
  };
}

async function exportUserData(siteId: string, userEmail: string): Promise<DataExport> {
  const exportData: DataExport = {
    source: "Webflow",
    exportedAt: new Date().toISOString(),
    requestedBy: userEmail,
    data: { formSubmissions: [], orders: [] },
  };

  // 1. Find form submissions by email
  const { forms } = await webflow.forms.list(siteId);
  for (const form of forms || []) {
    const { formSubmissions } = await webflow.forms.listSubmissions(form.id!);
    for (const sub of formSubmissions || []) {
      const formData = sub.formData || {};
      // Check all fields for matching email
      const hasEmail = Object.values(formData).some(
        v => typeof v === "string" && v.toLowerCase() === userEmail.toLowerCase()
      );
      if (hasEmail) {
        exportData.data.formSubmissions.push({
          formName: form.displayName!,
          submittedAt: sub.submittedAt!,
          data: formData,
        });
      }
    }
  }

  // 2. Find orders by email
  const { orders } = await webflow.orders.list(siteId);
  for (const order of orders || []) {
    if (order.customerInfo?.email?.toLowerCase() === userEmail.toLowerCase()) {
      exportData.data.orders.push({
        orderId: order.orderId!,
        status: order.status!,
        total: (order.customerPaid?.value || 0) / 100,
        items: order.purchasedItems?.map(i => i.productName || "Unknown") || [],
      });
    }
  }

  return exportData;
}

Step 5: GDPR — Right to Deletion

async function deleteUserData(
  siteId: string,
  userEmail: string
): Promise<{ deleted: string[]; retained: string[] }> {
  const result = { deleted: [] as string[], retained: [] as string[] };

  // Note: Webflow API does not currently support deleting form submissions
  // via API. You must delete them through the Webflow dashboard.
  // However, you can delete your local copies:

  // 1. Delete local form submission copies
  await db.formSubmissions.deleteMany({ email: userEmail, source: "webflow" });
  result.deleted.push("Local form submission copies");

  // 2. Delete local order copies (keep anonymized for accounting)
  await db.orders.updateMany(
    { email: userEmail, source: "webflow" },
    { $set: { email: "[DELETED]", name: "[DELETED]", address: "[DELETED]" } }
  );
  result.retained.push("Anonymized order records (legal requirement)");

  // 3. Audit log (required — never delete audit logs)
  await db.auditLog.insertOne({
    action: "GDPR_DELETION",
    email: userEmail,
    service: "webflow",
    timestamp: new Date(),
    deletedSources: result.deleted,
    retainedSources: result.retained,
  });
  result.retained.push("Audit log entry");

  return result;
}

Step 6: Data Retention Policy

Data Type	Retention	Reason	Auto-Cleanup
Form submissions	90 days	Business need	Yes
Order records	7 years	Tax/accounting	No
API call logs	30 days	Debugging	Yes
Error logs	90 days	Root cause analysis	Yes
Audit logs	7 years	Compliance	No
Cached CMS content	24 hours	Performance	Yes (TTL)

async function cleanupExpiredData() {
  const now = new Date();

  // Delete form submissions older than 90 days
  const formCutoff = new Date(now);
  formCutoff.setDate(formCutoff.getDate() - 90);
  await db.formSubmissions.deleteMany({
    source: "webflow",
    createdAt: { $lt: formCutoff },
    type: { $nin: ["audit", "compliance"] },
  });

  // Delete API logs older than 30 days
  const logCutoff = new Date(now);
  logCutoff.setDate(logCutoff.getDate() - 30);
  await db.apiLogs.deleteMany({
    service: "webflow",
    createdAt: { $lt: logCutoff },
  });

  console.log("Data cleanup completed");
}

// Schedule daily at 3 AM
// cron: "0 3 * * *"

Output

• PII detection for form submissions and order data
• Redaction layer for logging sensitive Webflow data
• GDPR DSAR export (forms + orders by email)
• Right to deletion with audit trail
• Data retention policy with automated cleanup

Error Handling

Issue	Cause	Solution
PII in logs	Missing redaction wrapper	Wrap all logging with redactPII()
DSAR incomplete	Not scanning all forms	Iterate all forms in site
Deletion failed	No API for form deletion	Delete via Webflow dashboard
Audit gap	Missing log entries	Ensure audit logging in all deletion paths

Resources

• GDPR Developer Guide
• CCPA Compliance
• Webflow Forms API
• Webflow Orders API

Next Steps

For enterprise access control, see webflow-enterprise-rbac.