Navan prod checklist

Navan Production Checklist

Overview

Gated production readiness verification for Navan REST API integrations. Navan has no SDK and no sandbox — production is the only environment, making this checklist critical.

Prerequisites

• Navan admin access (Admin > Travel admin > Settings)
• OAuth credentials stored in a secret manager (credentials are viewable only once)
• SSO identity provider configured (Okta, Azure AD, or Google Workspace)
• curl and jq for verification commands

Instructions

Domain 1 — Credential Security

• Secret storage: OAuth client_id and client_secret stored in a secret manager (AWS Secrets Manager, GCP Secret Manager, HashiCorp Vault) — never in environment variables, config files, or source control
• Rotation plan documented: Schedule for rotating credentials (recommend 90-day cycle)
• Zero-downtime rotation tested: Dual-credential swap procedure validated

# Verify current credentials work
curl -s -X POST "https://api.navan.com/ta-auth/oauth/token" \
  -H "Content-Type: application/x-www-form-urlencoded" \
  -d "grant_type=client_credentials&client_id=$NAVAN_CLIENT_ID&client_secret=$NAVAN_CLIENT_SECRET" \
  | jq '{authenticated: (.access_token != null), error: .error}'

Rotation procedure:

1. Generate new credentials in Admin > Integrations (old ones remain valid)
2. Deploy new credentials to secret manager
3. Update application configuration to reference new secret version
4. Verify new credentials with /ta-auth/oauth/token
5. Revoke old credentials in Admin > Integrations
6. Confirm old credentials return HTTP 401

Domain 2 — Error Handling and Alerting

• All HTTP error codes handled: 400, 401, 403, 404, 429, 500, 502, 503
• Retry logic with exponential backoff: For 429 and 5xx responses
• Alert thresholds configured: Error rate > 5% over 5 minutes triggers alert
• Dead letter queue: Failed API requests stored for retry or manual review

# Health check endpoint pattern
health_check() {
  RESPONSE=$(curl -s -w "%{http_code}" -o /tmp/navan-health.json \
    -X POST "https://api.navan.com/ta-auth/oauth/token" \
    -H "Content-Type: application/x-www-form-urlencoded" \
    -d "grant_type=client_credentials&client_id=$NAVAN_CLIENT_ID&client_secret=$NAVAN_CLIENT_SECRET")

  if [ "$RESPONSE" = "200" ]; then
    echo '{"status":"healthy","navan_api":"reachable"}'
  elif [ "$RESPONSE" = "429" ]; then
    echo '{"status":"degraded","reason":"rate_limited"}'
  else
    echo "{\"status\":\"unhealthy\",\"http_code\":\"$RESPONSE\"}"
  fi
}

Domain 3 — Rate Limiting

• Client-side rate limiter: Token bucket or sliding window before API calls
• 429 response handling: Parse Retry-After header and honor wait time
• Request queuing: Burst requests queued rather than dropped
• Rate limit monitoring: Dashboard showing API call volume and 429 frequency

Domain 4 — Data Pipeline

• BOOKING table sync: Weekly full refresh configured (Fivetran, Airbyte, or custom)
• TRANSACTION table sync: Incremental sync with deduplication by transaction UUID
• Data backup strategy: Export snapshots stored in cloud storage with retention policy
• Reconciliation checks: Automated comparison between Navan data and ERP records

Domain 5 — SSO and User Provisioning

• SAML SSO verified: Login flow tested end-to-end through identity provider

# Verify users are synced via API
TOKEN=$(curl -s -X POST "https://api.navan.com/ta-auth/oauth/token" \
  -H "Content-Type: application/x-www-form-urlencoded" \
  -d "grant_type=client_credentials&client_id=$NAVAN_CLIENT_ID&client_secret=$NAVAN_CLIENT_SECRET" \
  | jq -r '.access_token')

curl -s -H "Authorization: Bearer $TOKEN" \
  "https://api.navan.com/v1/users" \
  | jq '{total_users: (.data | length), sample: .data[0] | {id, email, status}}'

• SCIM provisioning active: User create/update/deactivate syncing from IdP
• Deprovisioning tested: Terminated employees removed from Navan within 24 hours
• Role mapping documented: IdP groups mapped to Navan roles (traveler, approver, admin)

Domain 6 — Compliance and Audit

• API access logging: All Navan API calls logged with timestamp, endpoint, response code, and user context
• Audit trail retention: Logs retained per your compliance requirements (SOC 2: 1 year minimum)
• Data classification: Navan data (PII, payment info) classified and handled per PCI DSS L1
• Compliance certifications verified: Confirm Navan's SOC 1/2 Type II, ISO 27001, PCI DSS L1, GDPR status at navan.com/security

Output

A completed checklist with:

• Pass/fail status for each domain
• Verification command output proving each check
• Identified gaps with remediation plan and owner
• Sign-off from security and operations leads

Error Handling

Check Failure	Impact	Remediation
Credentials in plaintext	Critical — security breach risk	Move to secret manager immediately
No retry logic on 429	High — cascading failures under load	Implement exponential backoff
SCIM not configured	Medium — manual user management overhead	Enable SCIM in IdP and Navan admin
No audit logging	High — compliance violation	Add structured logging to API client

Examples

Run a quick pre-launch validation:

# Rapid smoke test — auth + user count + timing
echo "=== Navan Production Smoke Test ==="
curl -s -w "Auth: %{http_code} (%{time_total}s)\n" -o /tmp/navan-auth.json \
  -X POST "https://api.navan.com/ta-auth/oauth/token" \
  -H "Content-Type: application/x-www-form-urlencoded" \
  -d "grant_type=client_credentials&client_id=$NAVAN_CLIENT_ID&client_secret=$NAVAN_CLIENT_SECRET"

TOKEN=$(jq -r '.access_token' /tmp/navan-auth.json)
curl -s -w "Users: %{http_code} (%{time_total}s)\n" -o /tmp/navan-users.json \
  -H "Authorization: Bearer $TOKEN" \
  "https://api.navan.com/v1/users"
echo "User count: $(jq '.data | length' /tmp/navan-users.json)"

Resources

• Navan Security — SOC 2, ISO 27001, PCI DSS certifications
• Navan Integrations — Connector catalog and setup guides
• Navan Help Center — Admin documentation

Next Steps

• Use navan-upgrade-migration for ongoing API change management
• Use navan-observability for monitoring stack setup
• Use navan-incident-runbook if production issues arise post-launch