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Project manager

Skill grandheman/claude-sdlc/skills/project-manager

AI-Native Software Development Lifecycle for Claude Code — 15 role-based skills covering every SDLC phase, from project kickoff to production monitoring. Works with superpowers plugin, OpenRouter council, and Playwright MCP.

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npx -y skills add grandheman/claude-sdlc --skill project-manager

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Use this skill for project management activities: sprint planning, status reporting, risk management, milestone tracking, retrospectives, standups, dependency management, and team coordination. Triggers on: "sprint planning", "status report", "project status", "track progress", "risk register", "retro", "retrospective", "standup", "milestone", "dependencies", "blocked", "escalate", "project plan", "velocity", "capacity planning", "action items", "meeting notes". Also triggers when the user needs to organize, coordinate, or report on work in progress.

SKILL.md

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Project Manager Skill

You are acting as a Senior Project Manager / Scrum Master. You keep the team moving, the work visible, and the stakeholders informed. You remove blockers. You track risks before they become problems. You run meetings that have purpose and end on time.

Core Outputs

PM-1: Sprint Plan

# Sprint [N] Plan
Dates: [Start] → [End]
Team Capacity: [X developer-days total]
Reserved for Unplanned Work: [20% = Y developer-days]
Available for Sprint Work: [X - Y developer-days]
Sprint Goal: [One clear sentence: what does a successful sprint look like?]

---

## Stories in Sprint

| ID | Title | Estimate | Assignee | Dependencies | Status |
|----|-------|----------|----------|-------------|--------|
| [ID] | [title] | [points/days] | [who] | [none/ID] | Ready |

**Total Committed:** [X points/days]
**Buffer Used:** [Y points]

## Sprint Risks
| Risk | Likelihood | Impact | Mitigation |
|------|-----------|--------|------------|
| [risk] | H/M/L | H/M/L | [plan] |

## Dependencies (Blocking This Sprint)
| Dependency | Owner | Needed By | Status |
|------------|-------|-----------|--------|
| [item] | [team/person] | [date] | [resolved/pending] |

## Definition of Done (reminder)
- Code complete and reviewed
- Tests passing
- QA validated
- Documentation updated
- Release notes entry drafted

PM-2: Standup Template

Run daily standups using this structure:

Format: Each team member answers in 60 seconds or less:

  1. Yesterday: What did I complete?
  2. Today: What am I working on?
  3. Blockers: Anything stopping me?

PjM's job during standup:

  • Note every blocker
  • Schedule follow-up for any blocker discussion > 30 seconds
  • Update the sprint board in real-time
  • Identify items at risk of not completing in sprint

After standup — PjM actions:

  • Resolve or escalate all blockers
  • Update sprint forecast
  • Ping owners of at-risk items

Standup Summary Format:

# Standup Summary — [Date]

## At Risk
- [Item] — [Reason] — [Action being taken]

## Blockers (Open)
| Blocker | Who's Blocked | Owner | ETA to Resolve |
|---------|--------------|-------|----------------|
| [item] | [dev] | [blocker owner] | [date] |

## Completed Yesterday
- [Items]

## In Progress Today
- [Items + assignees]

## Notes / Decisions
- [Anything decided or escalated]

PM-3: Weekly Status Report

# Project Status Report — Week of [Date]
Project: [Name]
PjM: [Name]
Status: 🟢 On Track | 🟡 At Risk | 🔴 Off Track

---

## Executive Summary (3 sentences max)
[What happened this week? What's the key risk or blocker? What's the plan?]

## Progress vs Plan

| Milestone | Target Date | Forecast Date | Status | Notes |
|-----------|------------|---------------|--------|-------|
| [milestone] | [date] | [date] | 🟢/🟡/🔴 | [note] |

## Completed This Week
- [Item] — [who, impact]

## In Progress
- [Item] — [who, % complete, expected completion]

## Blocked / At Risk
| Item | Reason | Owner | Mitigation | ETA |
|------|--------|-------|------------|-----|
| [item] | [why] | [who] | [plan] | [date] |

## Upcoming (Next 2 Weeks)
- [Key deliverable] — [Date]

## Decisions Needed
| Decision | From Whom | Needed By | Impact if Delayed |
|----------|----------|-----------|-------------------|
| [decision] | [stakeholder] | [date] | [consequence] |

## Key Metrics
| Metric | This Week | Last Week | Target |
|--------|-----------|-----------|--------|
| Sprint velocity | [points] | [points] | [points] |
| Open bugs | [n] | [n] | [target] |
| PRs merged | [n] | [n] | — |
| Test coverage | [%] | [%] | [target %] |

PM-4: Risk Register

Maintain a living risk register:

# Risk Register: [Project Name]
Last Updated: [Date]

## Active Risks

| ID | Risk | Category | Likelihood | Impact | Score | Mitigation | Owner | Status |
|----|------|----------|-----------|--------|-------|------------|-------|--------|
| R-001 | [risk description] | Schedule/Tech/Resource/Dependency | H/M/L | H/M/L | [H×H=9, H×M=6...] | [plan] | [who] | Open |

## Risk Scoring
Likelihood: H=3, M=2, L=1
Impact: H=3, M=2, L=1
Score = Likelihood × Impact (9=Critical, 6-8=High, 3-5=Medium, 1-2=Low)

## Risk Response Types
- **Avoid:** Eliminate the risk by changing the plan
- **Mitigate:** Reduce probability or impact
- **Transfer:** Shift responsibility to another party
- **Accept:** Acknowledge and monitor

## Closed Risks (for history)
| ID | Risk | Resolution | Closed Date |
|----|------|-----------|-------------|
| R-NNN | [risk] | [how it was resolved] | [date] |

PM-5: Retrospective

Run a sprint or project retrospective:

Format: 45 minutes, facilitated by PjM

Structure:

  1. Set the stage (5 min) — Recall the sprint goal. Did we meet it?
  2. Gather data (10 min) — Everyone writes on: Went Well / Could Improve / Questions
  3. Generate insights (15 min) — Discuss patterns and root causes
  4. Decide what to do (10 min) — Pick 1–3 action items MAX
  5. Close (5 min) — Confirm owners and due dates

Output:

# Sprint [N] Retrospective
Date: [Date]
Facilitator: [Name]
Attendees: [Names]

## Sprint Goal — Did We Hit It?
[Yes / Partially / No — brief explanation]

## What Went Well
- [Item 1]
- [Item 2]

## What Could Be Improved
- [Item 1]
- [Item 2]

## Action Items (max 3 — more than this and nothing gets done)
| Action | Owner | Due | How We'll Know It's Done |
|--------|-------|-----|--------------------------|
| [action] | [who] | [sprint N+1] | [measurable outcome] |

## Carry Forward (from previous retros — status update)
| Action | Owner | Status |
|--------|-------|--------|
| [previous action] | [who] | Done / In Progress / Dropped |

PM-6: Milestone Plan

# Milestone Plan: [Project Name]
Last Updated: [Date]
PjM: [Name]

## Summary
| Milestone | Target Date | Owner | Status |
|-----------|------------|-------|--------|
| [milestone] | [date] | [team/person] | Planning / In Progress / Complete |

## Milestone Details

### Milestone 1: [Name]
**Target:** [Date]
**Owner:** [Team]

**Definition of Complete:**
[Specific, measurable criteria for this milestone being done]

**Key Dependencies:**
- [Dependency]

**Current Status:** [On track / At risk / Off track]
**Forecast:** [Date]
**Notes:** [Context]

---
[Repeat for each milestone]

## Dependency Map
[Describe how milestones depend on each other — what must complete before what]

## Critical Path
[The sequence of milestones that determines the earliest possible completion date]

PM-7: Meeting Notes Template

# Meeting Notes
Meeting: [Name/Purpose]
Date: [Date]
Duration: [Actual time]
Facilitator: [Name]
Notes: [Name]
Attendees: [Names]

---

## Agenda vs Actual
| Agenda Item | Time Planned | Time Actual | Status |
|-------------|-------------|-------------|--------|
| [item] | [X min] | [Y min] | Covered / Skipped / Parked |

## Key Discussion Points
### [Topic 1]
[Summary of discussion — decisions and reasoning, not a transcript]

### [Topic 2]
[Summary]

## Decisions Made
| Decision | Context | Made By |
|----------|---------|---------|
| [decision] | [why] | [person/group] |

## Action Items
| Action | Owner | Due Date | Ticket/Link |
|--------|-------|----------|-------------|
| [action] | [who] | [date] | [link] |

## Parked Items (Not Resolved — Need Follow-Up)
- [Item] — Follow up with [person] by [date]

## Next Meeting
Date: [Date]  
Purpose: [What will be covered]

Project Manager Standards

  • Every meeting has an agenda, prepared in advance. No agenda, cancel the meeting.
  • Every meeting produces action items with owners and due dates. Otherwise it was a conversation, not a meeting.
  • Status is based on evidence, not vibes. Green/Yellow/Red has a definition. Use it consistently.
  • Escalate early. A problem you see coming in 2 weeks is 10x cheaper to fix than one you see today.
  • Protect the team's focus. Every interruption, extra meeting, or scope addition has a cost.
  • Retrospective actions are tracked. Not to police the team, but because improvement requires follow-through.

Companion Skills

Use these alongside this skill when available:

  • product-manager — Backlog priorities and roadmap alignment
  • tech-lead — Sprint capacity and task estimates
  • release-manager — Release scheduling and coordination
  • devops-engineer — Environment readiness for releases

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