Run2 sec13f data loader

SEC 13-F Data Loader

Overview

The SEC 13-F dataset consists of multiple tab-separated value (TSV) files that are linked together using ACCESSION_NUMBER. This skill provides guidance on loading, parsing, and validating these files for financial analysis.

File Structure and Relationships

Key Files and Their Purpose

File	Primary Key	Contents	Key Columns
COVERPAGE.tsv	ACCESSION_NUMBER	Fund filing metadata	ACCESSION_NUMBER, FILINGMANAGER_NAME, REPORTCALENDARORQUARTER, DATEREPORTED
INFOTABLE.tsv	ACCESSION_NUMBER, CUSIP	Stock holdings	ACCESSION_NUMBER, CUSIP, NAMEOFISSUER, VALUE, SSHPRNAMT, SSHPRNAMTTYPE
SUMMARYPAGE.tsv	ACCESSION_NUMBER	Filing summary	ACCESSION_NUMBER, TABLEVALUETOTAL, TABLEENTRYTOTAL, OTHERINCLUDEDMANAGERSCOUNT
OTHERMANAGER.tsv	ACCESSION_NUMBER	Co-managers	ACCESSION_NUMBER, MANAGERNAME
SUBMISSION.tsv	ACCESSION_NUMBER	Submission details	ACCESSION_NUMBER, FILER_ID, FILING_DATE

Important Data Characteristics

VALUE Column

• Location: INFOTABLE.tsv
• Units: Actual US Dollars (not thousands)
• Validation: Sum of all VALUE entries should match SUMMARYPAGE.TABLEVALUETOTAL exactly
• Note: This is critical - do not assume thousands, verify against SUMMARYPAGE

Date Handling

• Report quarters: "30-JUN-2025" (Q2), "30-SEP-2025" (Q3), "31-DEC-2024" (Q4), etc.
• Use these dates to identify quarters and years
• Format: "DD-MMM-YYYY"

CUSIP Identifiers

• 9-character security identifiers
• Must be treated as strings (some start with zero)
• Used to link holdings across quarters and funds

Loading Best Practices

Efficient Loading

import pandas as pd

# For large files, specify data types to reduce memory and prevent type coercion
dtypes = {
    'ACCESSION_NUMBER': 'str',
    'CUSIP': 'str',
    'VALUE': 'int64',
    'SSHPRNAMT': 'int64'
}

# Use low_memory=False to prevent mixed-type warnings
infotable = pd.read_csv(
    '/root/2025-q3/INFOTABLE.tsv',
    sep='\t',
    dtype=dtypes,
    low_memory=False
)

Validation After Loading

# Verify VALUE sum matches SUMMARYPAGE
summarypage = pd.read_csv('/root/2025-q3/SUMMARYPAGE.tsv', sep='\t')

for accession in infotable['ACCESSION_NUMBER'].unique():
    holdings_value = infotable[infotable['ACCESSION_NUMBER'] == accession]['VALUE'].sum()
    summary_value = summarypage[summarypage['ACCESSION_NUMBER'] == accession]['TABLEVALUETOTAL'].values

    if len(summary_value) > 0:
        assert holdings_value == summary_value[0], f"Value mismatch for {accession}"

Quarter and Year Mapping

Each quarter has its own folder with all TSV files:

• Q2 2025: /root/2025-q2/ (reports for 30-JUN-2025)
• Q3 2025: /root/2025-q3/ (reports for 30-SEP-2025)

Each file in a folder contains data for all funds that reported in that quarter.

Merging Data

Linking COVERPAGE to INFOTABLE

# Get fund manager name for each holding
holdings_with_managers = pd.merge(
    infotable,
    coverpage[['ACCESSION_NUMBER', 'FILINGMANAGER_NAME']],
    on='ACCESSION_NUMBER'
)

Searching by Fund Name

# Find accession number by fund manager name
coverpage = pd.read_csv('COVERPAGE.tsv', sep='\t')
fund_row = coverpage[coverpage['FILINGMANAGER_NAME'].str.contains('Renaissance', case=False)]
accession = fund_row['ACCESSION_NUMBER'].values[0]

Performance Considerations

• INFOTABLE.tsv is the largest file (~300+ MB)
• Load with low_memory=False to avoid mixed type warnings
• Use indexing on ACCESSION_NUMBER for filtering operations
• Cache loaded dataframes when performing multiple queries

Common Pitfalls to Avoid

1. Assuming VALUE is in thousands - It's not, validate with SUMMARYPAGE
2. Not handling multiple entries per CUSIP - Some holdings may appear multiple times (e.g., different PUTCALL or investment discretion)
3. Ignoring REPORTCALENDARORQUARTER - Always filter by the correct quarter/date
4. Forgetting to load with low_memory=False - INFOTABLE has mixed types
5. Not validating ACCESSION_NUMBER matches - When joining tables, verify the join is correct