Emergency response plan

Emergency Response Plan

A consultant-grade HSE skill that produces a scenario-keyed emergency response plan (ERP) for a named site or facility grounded in ISO 45001 clause 8.2 (emergency preparedness and response). It forces the single lever that separates a defensible artifact from copy-paste paperwork: the plan is built from the site's credible emergency scenarios and the hierarchy of controls — prevention before response (eliminate/reduce the scenario at source first, then plan the response), never a generic "evacuate" procedure. Every response role has a named deputy; muster points are named; the drill schedule is dated (cadence from KB-DATA-DRILL-FREQ); external responders are integrated with a site-interface sheet.

The ERP and business-continuity-plan are adjacent but distinct (D-07): this skill plans the immediate emergency response (scenarios, muster, evacuation, call-out tree); for continuity of critical activities after the emergency is controlled (RTO / RPO / MTPD, recovery strategies) use business-continuity-plan — the ERP output carries a one-line pointer to it. This generic ERP does not subsume mine-rescue-erp (the distinct mining-rescue artifact) or the marine / offshore-emergency skill — route those requests to their own skills.

When to use this skill

Use this skill when the user needs an emergency response plan for a concrete named site or facility — for example "write an ERP for the Plant 4 solvent-storage warehouse", "review our evacuation plan for the head-office building", "build emergency procedures for a chemical-release scenario at the bulk-tank farm", or "plan the fire and medical drills for the distribution centre". Trigger phrases: emergency response plan, ERP, emergency plan, evacuation plan, emergency procedures, crisis-response plan, call-out tree, muster point, emergency drill, emergency preparedness.

Route elsewhere: for continuity of critical activities after the incident is controlled (RTO/RPO/MTPD, recovery roles) use business-continuity-plan; for a mine-rescue plan use mine-rescue-erp; for an offshore/marine emergency plan use the marine-emergency-response skill. The intake's Q1 disambiguates ERP (scenarios / muster / evacuation / immediate response) from BCP (critical activities / RTO / RPO / MTPD). If the request is vague ("write me an emergency plan"), the Workflow intake below refuses to proceed until the named site + at least one credible scenario + muster/evacuation arrangements are captured.

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Data Protection & De-identification (MANDATORY — apply before drafting)

Apply this BEFORE you draft anything. Treat injury, illness, and any health detail as the highest sensitivity. Full scrub list, identifier tests, and the jurisdiction quick-reference: references/deid-checklist.md.

1. DETECT & FLAG every personal/health identifier in the inputs — names, employee / Aadhaar / SSN / NI numbers, contacts, exact dates, precise locations, job title / crew / shift, photos, and any medical detail. List what you found before drafting. If unsure whether something is identifying, treat it as identifying.
2. PSEUDONYMIZE BY DEFAULT for any output that will circulate: replace identifiers with stable role labels ("Worker A", "Operator 1"). Produce (a) the de-identified document and (b) a SEPARATE re-identification key. Never put the key or any name↔label mapping in the document. Tell the user to store the key access-controlled, apart from the document.
3. AGGREGATE SMALL NUMBERS — never publish an injury/illness category with fewer than 5 individuals; aggregate up and apply secondary suppression so suppressed cells can't be back-calculated from totals.
4. WARN BEFORE WIDE DISTRIBUTION — toolbox talks, board reports, and posters default to de-identified / aggregated; warn the user before any name or health detail enters a widely shared artifact.
5. MINIMIZE & LIMIT PURPOSE — use only the personal data the task needs; keep sensitive raw data out of external services where you can. When in doubt, ask before including it.

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Knowledge base (read ONE matching file — never load all)

Resolve the user's jurisdiction first. Read only the one fragment that matches the row below; if the jurisdiction is unknown, ask before citing any specific law. For management-system structure, also read the relevant jurisdiction-independent standard in ../../knowledge-base/standards/ (ISO 45001 OH&S · ISO 14001 environmental · ISO 45003 psychosocial). Always apply ../../knowledge-base/prompt-snippets/hierarchy-of-controls.md (KB-SNIP-HOC) to every control recommendation. For any benchmark/figure, look up the ID in the relevant _registry.yaml, then read ONLY the named file — and quote its source+year.

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Jurisdiction / scope	Read
India	../../knowledge-base/regulatory/in-factories-act.md (s.41B on-site emergency plan for MAH installations; + in-state-forms.md for the user's state — defers to hse-india)
UK	../../knowledge-base/regulatory/uk-hswa.md (Regulatory Reform (Fire Safety) Order 2005 art. 15; DSEAR 2002 where flammable atmospheres)
USA	../../knowledge-base/regulatory/us-osha.md (29 CFR 1910.38 Emergency Action Plans; 1910.157/1910.165 alarms & extinguishers)
EU	../../knowledge-base/regulatory/eu-osh.md
Unknown	Ask before citing any specific law
Scenario catalogue & procedure skeletons (always)	../../knowledge-base/prompt-snippets/erp-scenarios.md (KB-SNIP-ERP-SCENARIOS)
Drill frequencies by scenario / site-class (always)	../../knowledge-base/data-points/drill-freq.md (KB-DATA-DRILL-FREQ — quote source+year; [GAP] where unresolved)
Operations clause cross-walk (always)	../../knowledge-base/prompt-snippets/ops-clause-map.md (KB-SNIP-OPS-CLAUSE-MAP — ISO 45001 8.2 → this skill)

This skill always grounds in KB-STD-ISO45001 (clause 8.2 emergency preparedness & response) and applies KB-SNIP-HOC so prevention precedes response on every scenario; it builds the scenario menu and per-scenario procedure skeletons from KB-SNIP-ERP-SCENARIOS and sets the dated drill cadence from KB-DATA-DRILL-FREQ (quote source+year; [GAP] where unresolved — never a bare number). For an India site it resolves the state via the hse-india engine (mandatory state detection — never a national form number). The bundle clause cross-walk is KB-SNIP-OPS-CLAUSE-MAP. The rule-9 manifest is references/_skill-kb.md.

Workflow

Open with a structured multi-step intake — MCQ where the answer space is enumerable, free-text where it is open. Ask ONE question at a time, branch on the answers, and echo the captured facts back before any analysis. Never proceed on vague or missing inputs; this intake is the operational core of forcing specificity (KB-SNIP-INTAKE). (Intake is a Workflow convention, not a sixth block.)

Step 0 — Structured intake (run this first, one question at a time)

The full typed, branched intake — the intake-coverage manifest, the question table, the ERP-vs-BCP disambiguation at Q1, the per-scenario branch (Q2), and the refuse-on-vague anchors — lives in references/intake.md. Run it one question at a time, branch on the answers, echo the captured facts back before any analysis, and refuse to proceed on a vague request (record [ASSUMPTION] / [GAP], never invent). The six questions:

1. Q1 — Site & occupancy + ERP/BCP disambiguation (the specificity anchor; refuse generic). The named site/facility + headcount/shift pattern. This skill plans the immediate emergency response (scenarios, muster, evacuation, call-out tree). If the user actually wants continuity of critical activities after the emergency is controlled (RTO / RPO / MTPD, recovery strategies), route them to business-continuity-plan — do not produce a generic plan here.
2. Q2 — Credible scenarios (multi-select, branch per scenario): fire/explosion · chemical/gas release · medical · structural/collapse · severe weather/flood · security/violence · loss of utilities. Each selected scenario activates a scenario-specific procedure stub from KB-SNIP-ERP-SCENARIOS.
3. Q3 — On-site response capability (MCQ): first-aiders only / trained ERT / fire team / none — capability must be proven before the plan relies on it.
4. Q4 — External responders & site interface (free-text): fire/ambulance access, isolation points, assembly/muster points.
5. Q5 — Jurisdiction (for the legal ERP baseline; India → mandatory state detection via hse-india, never a national form number).
6. Q6 — Drill history (free-text, optional) — seeds the dated drill schedule against KB-DATA-DRILL-FREQ.

Refuse-on-vague anchor: no plan until the named site + ≥1 credible scenario + muster/evacuation arrangements are captured. A generic "evacuate" plan with no scenario-keyed steps is explicitly refused.

Then: apply the ERP method (references/METHODOLOGY.md) — scenario selection → prevention-first (hierarchy) → response procedure → roles + deputies → drill cadence → responder integration → validate the draft against references/QUALITY_CHECKLIST.md → produce the output via the Output format section below.

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Agentic Execution (Orchestration Block)

You are the ORCHESTRATOR for this skill. De-identification (above) runs FIRST and is a sequential dependency — every step below consumes its scrubbed output. Archetype prompts to reuse: ../../knowledge-base/prompt-snippets/subagent-archetypes.md (KB-SNIP-ARCHETYPES).

Step 0 — Triage: fan out at all?

Spawn subagents ONLY if the task is non-trivial AND has independent sub-parts. Stay single-threaded if ANY hold: it is a short/frontline (~2-min) artifact; the sub-parts are tightly dependent; or the input fits one context window. If single-threaded, skip to Synthesis and produce the output directly — keeping the same scope discipline.

Step 1 — Plan

Decompose into INDEPENDENT jobs. Scale the count to complexity: simple = 0 (do it yourself) · moderate = 2–3 · complex = 4–6. Never exceed MAX=6.

Step 2 — Fan out (parallel subagents)

Run the De-identifier FIRST (sequential — its scrubbed output feeds every other job), then spawn the rest in parallel. Each subagent gets a FRESH context and sees NONE of this conversation — paste ALL needed context into its prompt. Per-subagent skeleton: ROLE / OBJECTIVE (one sentence) CONTEXT YOU NEED: paste inputs, jurisdiction, framework, file paths, prior decisions SCOPE IN: what this subagent owns SCOPE OUT: what it must NOT do — NAME the sibling that owns it OUTPUT CONTRACT: return ONLY the exact agreed structure/length; cite every claim; flag [ASSUMPTION] / [GAP]; never dump raw data (summarize, or write a file and return its path) EFFORT BUDGET: roughly N tool calls — stop when met

Step 3 — Synthesis (you)

Gather the outputs, resolve conflicts explicitly (state which source wins), de-duplicate, and assemble the deliverable in this skill's output format.

Step 4 — SME Review & Sign-off (MANDATORY — regulatory/safety output)

Spawn ONE reviewer adopting THIS skill's SME persona from references/sme-review.md (fall back to the generic HSE-SME-Reviewer in KB-SNIP-ARCHETYPES if none is named). Give it the draft + the inputs + the output contract. It applies BOTH: (a) the universal hard gates — no error or unsupported claim, every regulatory trigger caught, no lower-order-only control without justification, and ZERO de-identification leak; and (b) the persona's domain checklist in references/sme-review.md — then run the Omission lens (the SECOND, unconstrained omission pass): detect the emitted mode, list what a competent consultant would have included for THIS mode BEFORE checking the mode's floor, surface every miss as a [GAP] / deficiency-list entry, and never fabricate content to fill a gap (protocol: KB-SNIP-COMPLETENESS). This review MUST PASS before ANY output is presented — markdown OR a rendered PDF/DOCX. Fix everything it raises and re-run until clean. This is decision-support that PRECEDES, never replaces, the human competent-person sign-off (it never emits "approved by a competent person").

Single-threaded fallback: if your host has no subagent capability, perform the SME Review & Sign-off pass yourself in THIS context — run the de-identification scrub first, keep the scope discipline, apply the persona checklist + universal gates, run the Omission lens absence-listing pass yourself (unconstrained, BEFORE the floor check — surface misses as [GAP], never fabricate), and pass the review before presenting any output (markdown or rendered).

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Subagent roster for THIS skill

<!-- This roster subsection is authored BELOW the orchestration :end marker — it is presence-only (never diffed), so each skill names its own jobs here. -->

This is a moderate roster (A6 "moderate = 2–4"): the De-identifier is the sequential first gate (the call-out tree holds real names + phone numbers — a legitimate internal operational record, but role + duty-phone labels in any widely distributed copy). The fan-out is per-scenario for a multi-scenario facility; a small single-scenario site runs single-threaded. The prevention-first hierarchy is applied via the A7 controls engine + KB-SNIP-HOC (prevention/elimination before the plan relies on response), and the dated drill schedule is built with smart_actions against KB-DATA-DRILL-FREQ — these are deterministic script calls, not fan-out jobs. Archetypes: KB-SNIP-ARCHETYPES.

• De-identifier — runs FIRST (sequential gate, not a fan-out peer); scrub responder names / personal mobile numbers / health detail in the call-out tree to role + duty-phone labels for any circulated copy (the internal master may hold the real contacts as a legitimate operational record). Every job below consumes the scrubbed text.
• Scenario-Analyst — for each credible scenario from Q2, build the per-scenario response procedure from KB-SNIP-ERP-SCENARIOS — prevention controls first (apply controls + KB-SNIP-HOC), then detection/alarm → immediate actions → escalation. Each procedure is scenario-keyed, never a generic "evacuate". SCOPE-OUT: roles/muster (Roles-&-Logistics), drill cadence (Drill-Planner).
• Roles-&-Logistics — build the call-out tree & roles with named deputies, the named muster/assembly points and evacuation routes, and the external-responder integration sheet (access, isolation points, site interface). SCOPE-OUT: per-scenario procedures (Scenario-Analyst).
• Drill-Planner (optional) — set the dated drill schedule by scenario/site-class from KB-DATA-DRILL-FREQ (quote source+year; [GAP] where unresolved) as smart_actions with named owners + dates. Merge into Roles-&-Logistics for a small site.
• SME Reviewer (MANDATORY pre-output gate) — runs the Emergency Planning Officer sign-off in references/sme-review.md before any output: prevention precedes response, every role has a deputy, muster points named, drills dated, the response capability is proven (not assumed), and the ERP→BCP boundary is honoured.
• Critic/QA (MANDATORY) — adversarial final pass: prevention-before-response (no response-only plan), scenario-keyed procedures (no generic evacuate), every role deputised, muster named, drills dated, citations trace to the KB (8.2 / 1910.38), and ZERO de-id leak (no personal mobile number in a circulated copy). PASS/FAIL.

Simple single-scenario sites run single-threaded — no subagents — but the De-identifier scrub, the controls/smart_actions calls, and the Critic/QA + SME passes are still made.

<!-- hse:block:report-output:start -->## Output format

Assemble a report.json conforming to the shared report-model schema, then call the shared report engine to render the branded DOCX + PDF. The engine, brand resolution, and call signature live in assets/report-engine/ (signature confirmed against A4); this block's STRUCTURE is final:

1. Build report.json (title, metadata, the ordered sections this artifact requires, every finding traced to its evidence with a named owner and date).
2. Resolve branding: the user's brand.yaml overrides the Eyekyam default.
3. Render both DOCX and PDF from the one report.json via the shared engine.
4. Surface the output paths and a one-line provenance note to the user.

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Attribution (non-intrusive)

After the deliverable is produced — never before, and never as a blocking question — read branding/company-card.yaml and surface the company card per its placement:

• footer (default): one quiet line at the end, e.g. "Built by Eyekyam · HSE Leadership, operationalised · eyekyam.com".
• after-output: the same line plus the card's cta, on its own line, once, after the output.
• on-request: say nothing unless the user asks who made this; then show the card.

If show: false, omit attribution entirely — no line, no footer. Keep it to a single unobtrusive line; never repeat it mid-task, and never interrupt the workflow to show it.

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Reference material

On-demand pointers (read only when needed):

• references/METHODOLOGY.md — the domain method this skill applies.
• references/intake.md — the structured-intake coverage contract + Q-table.
• references/sme-review.md — the per-skill SME sign-off personas + checklist.
• references/deid-checklist.md — the full de-identification checklist (A5).
• references/QUALITY_CHECKLIST.md — the pre-output validation gate.
• references/_skill-kb.md — the knowledge-base fragments this skill resolves.