Pm done

PM Done

Mark a task as done and optionally create a follow-up task

When to use

• After completing any task from pm_tasks_master.csv during a conversation
• "mark task done"
• "task X is done"
• When user confirms a task is completed (e.g., "invoice sent", "email sent", "done")
• AUTO-TRIGGER: When Claude helps complete something that maps to a task in the CSV (e.g., sends an invoice, writes an email, creates a deliverable), Claude MUST mark it done immediately

Paths

What	Path
Tasks	$PM_PATH/pm_tasks_master.csv
Projects	$PM_PATH/pm_projects_master.csv

How to execute

Step 1: Find the task

import pandas as pd
from datetime import date, timedelta

tasks = pd.read_csv('$PM_PATH/pm_tasks_master.csv', on_bad_lines='skip')

# Find by keyword, task_id, or project_id
# Example: find Client D invoice task
match = tasks[tasks['task_name'].str.contains('invoice', case=False, na=False) &
              (tasks['status'] != 'done')]

Step 2: Mark as done

today = str(date.today())

tasks.loc[tasks['task_id'] == 'task-XXX', 'status'] = 'done'
tasks.loc[tasks['task_id'] == 'task-XXX', 'last_updated'] = today
tasks.loc[tasks['task_id'] == 'task-XXX', 'notes'] = tasks.loc[
    tasks['task_id'] == 'task-XXX', 'notes'
].fillna('').astype(str) + f' DONE {today}. [completion details]'

tasks.to_csv('$PM_PATH/pm_tasks_master.csv', index=False)

Step 3: Ask about follow-up

After marking done, ALWAYS ask user:

"Task marked done. Should I create a follow-up? For example: check payment in 5 days, verify delivery, etc."

If user says yes (or if the task type naturally needs a follow-up):

import uuid

followup_task = {
    'task_id': f'task-{uuid.uuid4().hex[:4]}',
    'project_id': original_task['project_id'],
    'parent_task_id': '',
    'task_name': 'Follow-up: [what to check]',
    'description': '[Details of what to verify]',
    'status': 'todo',
    'priority': 'medium',
    'priority_score': 0.5,
    'assignee': 'Ivan',
    'created_date': today,
    'last_updated': today,
    'deadline': str(date.today() + timedelta(days=N)),  # typically 3-7 days
    'estimated_hours': 0.25,
    'actual_hours': '',
    'actual_tokens': '',
    'blocked_by': '',
    'blocking': '',
    'crm_activity_id': '',
    'crm_person_linkedin_url': '',
    'tags': original_task.get('tags', ''),
    'notes': f'Follow-up from {original_task["task_id"]}',
    'order_index': ''
}

tasks = pd.concat([tasks, pd.DataFrame([followup_task])], ignore_index=True)
tasks.to_csv('$PM_PATH/pm_tasks_master.csv', index=False)

Auto-follow-up rules

These task types ALWAYS need a follow-up (suggest automatically):

Task type	Follow-up	Days
Invoice sent	Check if paid	5-7
Email sent (important)	Check for reply	3-5
Proposal/quote sent	Check for response	3-5
Deliverable submitted	Check for feedback	3-5
Meeting scheduled	Prepare for meeting	1 day before
Escalation sent	Check for resolution	2-3

Task completion rule (for all PM skills)

IMPORTANT: When Claude helps execute a task during a conversation (sends email, creates invoice, writes a message, etc.), Claude MUST:

1. Identify the matching task in pm_tasks_master.csv
2. Mark it done immediately (status=done, last_updated=today, notes updated)
3. Suggest follow-up if applicable (see auto-follow-up rules above)
4. Confirm to user: "Marked [task_name] as done. Created follow-up for [date]."

This prevents stale tasks from showing up in daily briefings.

Scope: dev/project tasks only (since 2026-03-02)

pm_tasks_master.csv is for dev/project tasks only. Sales follow-ups (invoice checks, payment follow-ups, deal closing) are tracked in leads.csv via next_action and next_action_date. Do NOT create pm tasks for sales activities.

Related skills

• show-today -- daily task view (references this skill)
• daily-briefing -- morning summary
• create-project -- create project with tasks
• log-activity -- CRM activity logging
• update-lead -- update sales follow-ups in leads.csv